Senior Trust and Company Administrator

Location: Isle of Man
Term: Permanent/Full-Time

Cayman National Trust Company (Isle of Man) Limited is seeking a Senior Trust and Company Administrator with primary responsibility for a portfolio of Trust and Company structures with a wide variety of needs.

Reporting directly to the Fiduciary Services Director, they will manage the day-to-day administration of the portfolio, having direct contact with clients and/or intermediaries. They will also maintain compliance with Cayman National’s Fiduciary policies and procedures, including adherence to best practice and appropriate legal and regulatory guidelines.  This includes assisting in the prevention of money laundering and the financing of terrorism.

They will be appointed as Director on client structures either as a personal director or indirectly through appointment to the board of the inhouse Corporate Director company. They will maintain excellent relationships and communications with clients, agents and intermediaries, build on existing relationships and further promote Cayman National’s services.

ESSENTIAL FUNCTIONS AND ROLE RESPONSIBILITIES

Client Relationship Management:

• Appointment to the boards of client entities
• Appointment to the board of inhouse Corporate Director company
• Developing relationships with clients, ensuring that good client service skills are demonstrated and responding to client requests in a timely manner
• Assisting with the set up of new structures and liaising with clients and or their advisors.
• Working closely with team members, providing support when needed, and demonstrating a good team spirit
• Assisting with the filing of Isle of Man and UK Tax Returns, including corporation tax returns, ATED and IHT.
• Arrange timely settlement of client invoices, liaising with clients where necessary to ensure management of debtors.

Administrative:

• Day to day administration of a portfolio of companies and trusts with direct contact with clients and/or intermediaries. 
• Administration includes consideration of client requests, preparation of minutes, payment instructions and liaison with internal and external bankers, bank account reconciliations, time recording, scanning and filing of correspondence and documents, following internal policies and procedures. 
• Review of company and trust accounts and liaising with client accountants to the point of finalising for review by Directors and Trustees.
• Assisting with projects that arise from time to time, such as CRS & FATCA and other tasks that might be assigned by the management team.

Compliance:

• Preparation of risk assessments for new business, and also the existing book of business as part of the periodic review process.
• Ensuring that the appropriate advice is taken (either from group legal or externally) in respect of client structures and ensuring compliance at all times with CNTIOM’s policies and procedures, and with relevant legislation, regulations and regulatory requirements.

Business Development

• Identify opportunities to further promote Cayman National’s services to clients and assisting with marketing activities, attending marketing events where appropriate, and liaising with business developers regarding new business opportunities.

EDUCATION/CERTIFICATION

STEP Qualified or similar.

REQUIRED KNOWLEDGE

Strong fiduciary experience in trust and company management and a clear understanding of the role and responsibilities associated with the role of a company director.  Good understanding of trust and company law and corporate compliance, the industry and its regulatory environment.

MINIMUM EXPERIENCE

Minimum 5 years within the Fiduciary industry, together with relevant client servicing and management at a senior administrator level.

SKILLS/ABILITIES

Ability to take ownership and responsibility and work on own initiative, demonstrate good team leadership, positive interaction with team, excellent communication skills, team player, ability to work to deadlines, time management, self-motivated, self-confident, competence in the use of technology for trust administration.